Frequently Asked Questions

This is a collection of frequently asked questions and our response to each. Click on Submit a Question to the right if you have a question which is not listed below.
  • Q: What will happen to students who are already struggling if we don't return to school this year?
    • A: Grade Advancement/Retention Decisions rest with local school districts. We endeavor to prevent regression, to the extent possible, through the district's Instructional Continuity Plan.
  • Q: Will students move to the next grade level, or will there be retention options possible?
    • A: Grade Advancement/Retention Decisions will be based upon Board Policy, regarding such AND recent guidance from TEA, related to State Testing and student attendance. Grade placement committee could make that decision.
  • Q: Can students be retained due to being academically unsuccessful or for excessive absences (who didn't meet 90% or 75%)?
    • A: Grade Advancement/Retention Decisions will be based upon Board Policy, regarding such, as well as, recent guidance from TEA, related to State Testing and student attendance.
  • Q: How will we communicate with parents who don't use a technology forum?
    • A: We will continue to utilize the district's call-out system, the district's website and social media page; as well as, local news channels and print media. 
  • Q: How will we hold parents accountable for their children getting a proper education using technological tools?
    • A: The district has a tentative plan for e­Learning or online learning. That plan is posted on the district's website. Summarily, the plan, developed by the Curriculum Specialists, consists of those Learning Apps, traditionally used by students, and a Parent Letter, explaining what's available and how to access the resources.
  • Q: If we are doing online learning, what happens to students who don't have access to any technology? Will we use paper packets?
    • A: School closure windows may be further extended. Therefore, it may helpful to develop and send a short Technology Survey to parents. That survey data will be useful in terms of how to best upgrade our district's Instructional Continuity Plan and may indeed show the need to further consider paper packets.
  • Q: What about the kids who do not have internet or technology? Is there a plan to provide packets or tech?
    • A: Most of our online resources are accessible by cell phone. Our Instructional Continuity Plan may ultimately reflect a hybrid model (a combination of online and paper instructional materials).
  • Q: Are students expected to use Waterford and Education Galaxy or Istation?
    • A: These resources are included in the district's current Instructional Continuity Plan or IPC. APEX, which is also currently listed for Secondary students, includes most courses with the exception of Texas History. More specific guidance will be forthcoming, regarding ICP upgrades.
  • Q: I am having difficulty with log in under students. I have a student in Tyrrell and 2 students at TJ. Will I have to long in multiple times?
    • A:  If the parent has 3 children they will each have their own google account. If invited to each account it can be the same if that is how you set it up. Meaning, you can use the same email address to be linked it each student.
  • Q: If we are out for a long period of time, will we still be responsible for grading?
    • A: As the district's Instructional Continuity Plan evolves, grading and other pertinent details will be addressed in that plan.
  • Q: If we are out for a long period of time, how will we grade the students if some students don't have technology access?
    • A: With regard to the district's current Instructional Continuity Plan, as posted on the district's website, please note that we intentionally started slow and kept it simple. However, as the Instructional Continuity Plan evolves, it will likely become more robust with regard to instruction and assessment.
  • Q: I've been approached by some parents who say they only have a cell phone to access online resources and that's not going to be efficient. What do I tell them?
    • A: Most of our online resources are accessible by cell phone. Our Instructional Continuity Plan may ultimately reflect a hybrid model (a combination of online and paper instructional materials).
  • Q: Will our district file a waiver for this time off?
    • A: We will adhere to the Agency's guidance, related to Waivers.
  • Q: Will this time off be considered our summer break?
    • A: This period of time is referred to as an extended closure due to COVID-19. All schools were ordered to close March 20th through April 3rd, given Governor Abbott's Executive Order. State Leadership will re-evaluate as we approach that time and determine whether or not that window should be extended. We're anticipating additional guidance from TEA, regarding a modified school year.
  • Q: Is there an estimated time frame on how long we will be out?
    • A: This period of time is referred to as an extended closure due to COVID-19. All schools were ordered to close March 20th through April 3rd, given Governor Abbott's Executive Order. State Leadership will re-evaluate, as we approach that time, and determine whether or not that window should be extended. We're anticipating additional guidance from TEA, regarding a modified school year. 
  • Q: Will there be summer school? If so, for whom and what will be covered?
    • A: This period of time is referred to as an extended closure due to COVID-19. All schools were ordered to close March 20th through April 3rd, given Governor Abbott's Executive Order. State Leadership will re-evaluate, as we approach that time, and determine whether or not that window should be extended. We're anticipating additional guidance from TEA, regarding a modified school year. Summarily, this question cannot be addressed at this juncture.
  • Q: What is the plan of action to prevent student regression upon our return?
    • A: We endeavor to prevent regression, to the extent possible, through the district's Instructional Continuity Plan.
  • Q: Will YAG's, pacing calendars, and CBA's be updated once we return?
    • A: These areas will be revisited and addressed, based upon the re-opening order, of schools, as determined by TEA.
  • Q: Will custodians be able to work at least 3 days before our return to ensure the buildings are clean and sanitized?
    • A: The custodians continued to work after employees were dismissed from the buildings. Mr. Redeaux, Director, will decide on a return plan for the custodians.
  • Q: Will we have to make up the days we have been out?
    • A: The commissioner has not stated days would have to be made up, however, as we know this situation is fluid with constant movement. As decisions become available they will be shared. We will adhere to the Agency's guidance, related to Waivers.
  • Q: Upon our return, will we continue with the same academic calendar the rest of the school year, keeping Easter break and Memorial Day?
    • A: We're anticipating additional guidance from TEA, regarding a modified school year. 
  • Q: Why aren't the teachers being utilized more in planning for the continued education of our students? We would really like to help the supervisors.
    • A: The initial Instructional Continuity Plan, entailed executing an immediate instructional support system, generated by the Curriculum Specialists. Other Instructional Personnel will be included, as part of upgrades.
  • Q: What role are teachers playing in communication between lessons and student accountability?
    • A: The initial Instructional Continuity Plan, entailed executing an immediate instructional support system, generated by the Curriculum Specialists. Other Instructional Personnel will be included, as part of upgrades.
  • Q: How functional will central office (business office, external funding, technology) be during this time? I was on a call with the Office of Head Start this week and they are not waving any of our deadlines. COLA application is due May 15th and must be approved by Policy Council and the Board. The Head Start Continuation Grant is due by June 1st and has to also go before both PC and GB.
    • A: The External Funding Office will be available to assist with the aforementioned items and other needs, as they arise. Please feel free to call Dr. Getwood and Dr. Vine for assistance. Business Office - The majority of the Business Office staff will be working every Thursday until the district reopens. During this time period, all Business Office functions will be performed. In other words, incoming mail will be reviewed and outgoing mail will be delivered to the post office. Any invoices received in the mail will be reviewed in the Business Office to avoid any stale invoices. invoices received through the mail, or delivery from other departments will be processed, and checks will be initiated. The need for any new purchase orders will be coordinated through our Purchasing Supervisor. We do not expect a significant number of invoices since fewer purchase orders will be processed with the absence of staff at the campuses. However, any outstanding invoices will be paid. Our Shipping & Receiving Department is working with the Business Office to ensure any outstanding items which may be shipped after the district was closed is received. No additional purchase orders requiring deliveries will be processed without coordinating the shipment with the Shipping & Receiving Department. The Payroll Department will be processing all payroll checks and payments to payroll vendors. The Business Office is working with departments where staff members are working onsite (i.e., Child Nutrition Department, Custodial group, Police Officers). These timesheets will be processed so that the appropriate payroll disbursements can be made to these employees. Salaries are annualized. Therefore, those employees who are not working will receive a check based on his/her annualized salary. No timesheets are needed for these checks to be processed.
      Technology - Various staff members in the Technology Department are on call to address any technical issues which may arise. Some staff will be working every Thursday to ensure smooth operations in the Business Office and other departments who may be working then, too. For example, some Munis workflow issues may arise where the Technology Department is needed to expedite a transaction. FYI, most of the financial (including timesheets) approvals have been diverted to the Business Office to avoid delays in processing payments to vendors and employees. 
  • Q: Kelly Services Long-Term Substitutes - Will they be getting paid as they support parents and children? If not, how will we support those students?
    • A: There are specific long term substitutes that have been approved to continue to work with students during this period. There was not a concrete plan in place for long term substitutes to work and should not have been asked to work without prior approval.
  • Q: Zoom Access - Do we have access to hold Zoom meetings with all of our staff?
    • A: Zoom is free, limited to 40 min, but you can create back to back sessions and log back in. Please contact the technology department for any assistance needed.
  • Q: HS funding still has to be spent and will not be rolled over based on the call. We have to be creative in our spending to support children, families, and staff.
    • A: We will seek further guidance from State and Federal (OHS) authorities, given the current status of schools in Texas.