ACTIVITY

PERSON(S) RESPONSIBLE

DATES

DOCUMENTATION and Verification

Wrote 2010-2011 grant

Program Coordinator

District Administrators

5/2010

Grant Application

Cover letter

Negotiated grant

Program Coordinator

Executive Director 

Grant Manager

6/2010

Approved NOGA and revised grant with notes

Write procedures for implementation and update forms

Program Coordinator  Executive Director  Coordinator of Testing Superintendent

11/28/2010

Forms and Information Sheets

Develop selection criteria for campus and district committees

Program Coordinator  Executive Director  Coordinator of Testing Superintendent

11/25/2010

Selection Criteria Process Sheet

Mail “Committee Criteria” to campuses/departments

Program Coordinator

12/9/10

Memos,  emails, Call Alert

Update DATE “Committee Criteria,”  process and forms online

Send out copies to campuses and post of website.

Program Coordinator

Webmaster

12/9/10

Committee Criteria Process Sheet and forms and

Printed copies of website notices

Campuses select DATE Committee representatives

Principal

Site-based Team

12/6-9/10

Committee Form received from campuses

Hold first orientation meeting over initial grant and process

District and campus committee members

01/13/11

Sign-in Sheets, Minutes, Agendas

Disseminate a district  “frequently asked questions “document

Program Coordinator

2/7/2011

Frequently Asked Question Document

Copy of  Global email to staff

Meet with DPC’s for program update

Program Coordinator and Executive Director

2/17/2011

Sign-in Sheets, Minutes, Agendas

Seek TEA’s approval

(if any changes)

Program Coordinator and Executive Director

2/28/2011

Notes from conference calls

Update DATE “Eligibility Criteria,”  procedures and information online

Send out copies to campuses.

Program Coordinator and Executive Director

3/1/2011

Printed copies of website notices

Hold campus/staff meetings for updates and informational meetings

Directors

Principals

Coordinators

Committee Members

3/14-18/2011

3/21-25/2011

4/4-8/2011

4/11-15/2011

4/18-21/2011

Sign-in Sheets, Minutes, Agendas

Hold campus meetings to verify data

Directors

Principals

Coordinators

Committee Members

5/9-13/2011

5/16-20/2011

5/23-27/2011

Sign-in Sheets, Minutes, Agendas

Attend leadership meetings to address progress and updates

Program Coordinator

4/13/2011

5/18/2011

Sign-in Sheets, Minutes, Agendas

Data Analysis

Program Coordinator and Executive Director

Business Office

7/11-14/2011

7/18-21/2011

Data Verification

Program Coordinator and Executive Director

Business Office

8/8-12/2011

Summary Sheet signed by committee members and principals

Principal Verification of Computerized Sheets

Campuses receive award

Program Coordinator and Executive Director

Business Office

10/15/2011

Principal final copy of printed Recipient List